Looking Beyond Availability
June 10th, 2008 by Cali & Jody
There is a nice, lively debate about the merits of ROWE in the comments section of The Globe and Mail. One of the conversation threads that stood out for us was this idea of availability. Here are four quotes from four different comments to show you what we mean:
“We need people to be available, in person as necessary, for ongoing issues, and yes at short notice.”
“I find the problem starts when you need to ask a coworker something, and he isn’t in the office that day.”
“[I]n an environment where you need people to be able to offer answers, feedback and decisions on short notice, you need to be able to predict when they’ll be available. Human beings don’t cope exceptionally well with unpredictable situations.”
“In my line of work there are many disciplines working on a project. Timing and scheduling are crucial. There are times when I need a piping designer to make modifications right away; not when they get back from an afternoon movie.”
One of the big misconceptions about ROWE is that because it gives people control over their schedules, it’s a “time off” program. The assumption is that if someone is not physically present, then they are unavailable, and therefore worthless to the organization. When you think about work in this way, then the two choices are either “at work” (and therefore working) or “out of the office” (and therefore unavailable and not working).
There are two problems with this model. First, you can have everyone in their cubes and in meetings from 8:00 a.m. to 5:00 p.m. and the work still doesn’t get done. Even with 100% percent availability, there is no guarantee that people are engaged. They could be surfing the internet, chatting with their coworkers about what they watched on TV last night, or simply spacing out.
And even if everyone were working the entire time (talk about a fantasy!), the energy people spend on being available is energy they’re not spending on driving results. Whether you want to admit it or not, the simple act of making sure you’re on time every day (and appearing bright-eyed and bushy-tailed in front of your boss and coworkers) consumes physical and emotional energy. In our view, that energy is completely wasted. Put that energy toward results and both employer and employee benefit.
The second problem with the availability model is more of an untapped opportunity. As we know from our personal lives, technology has made the notion of availability a lot fuzzier.
For example, if you want to watch a DVD right now, then you would go to the video store. But if you wanted to watch a video sometime in the coming week, then you might rent it online. So which DVD is more available? The video store DVD is available immediately, provided that the store is open. The online DVD is also available immediately (you could rent it at 3:00 a.m. on a Sunday if you wanted to), provided you’re willing to wait a few days for it to arrive. The better method depends on your needs and desires.
A ROWE works under the same principle. It doesn’t mean that your boss can call you at 3:00 a.m. demanding to know where you keep the toner. It also doesn’t mean that everyone leaves at once on a sunny day to play golf. It doesn’t mean that if there is a genuine emergency (as opposed to fake emergencies — but that’s for another post) that no one deals with it. A ROWE means that you get very clear about the business results you’re trying to drive. You plan how to get there and then you let people do their jobs (and live their lives).
Don’t you think that beats “available”?






